HENLLANFALLTEG COMMUNITY ASSOCIATION
The Minutes of the Annual General Meeting of the Henllanfallteg Community Association
held in the Millennium Hall at 7.00 pm on Wednesday 2nd May 2007
Present were 20 members of the public including Josie Thomas, Eve Edwards, John Spencer, Don Loader, Stella Loader, Mike Calvert, Myrddyn Pynn, Elaine Pynn, Bethan Pynn, Mike Hermitage, Bruce Jackson & Peter Icke
Apologies were received from Dave King
The minutes of the 2006 meeting were received.
The Chairman’s Report was received. Josie reported on a busy year that included the trip to Margam, the Open Gardens, Bank Holiday Walks and the Singalongs.
The Treasurer’s Report was received. Eve reported that the Association had begun the year with £12,344 and closed with £7750. A donation of £1500 and a loan of £1700 had been made to the Playing Field Association and £2472 had been spent on items such as the Side Garden and outside painting.
Nominations to Committee
Community Council Dave King
Bowls Peter Icke
Games Club Mike Calvert
Playing Field Dave King
Film Society Mike Oliver
History Society awaited
Appointments to Committee from the General Membership
The following members stood down after two years :
Gary McKenzie and Stella Loader
The following members stood down after two years and offered themselves for re-election :
Josie Thomas and John Spencer
The following members were elected to the Committee :
Eve Edwards, Myrddin Pynn, Mike Hermitage, Bruce Jackson, Josie Thomas, John Spencer & Elaine Pynn.
Officers were elected as follows :
Chairman Myrddin Pynn
Vice Chairman Josie Thomas
Secretary Dave King
Treasurer Eve Edwards
Thanks Warm thanks were expressed to Josie as retiring chairman, and to Gary and Stella.
The meeting closed at 7.26pm
Minutes of the Committee Meeting held immediately after the AGM on 2nd May 2007
Present were Myrddin Pynn, Josie Thomas, Eve Edwards, Mike Calvert, Mike Hermitage, Bruce Jackson, John Spencer, Elaine Pynn & Peter Icke
Apologies were received from Dave King
Minutes of the meeting held on April 4th 2007 were received and approved
Events
12 May Ceilidh
28 June County Council Area Meeting in Millennium Hall, open to all and a chance for members of the
public to put views
1 July Open Gardens
21 July Fete. Mr & Mrs John Edwards had offered £100 to sponsor the Morris Dancers.
5 August Village Trip to St Fagans and Castell Coch
6 October Musical Drama in Millennium Hall “The Boys are Back”
Bookings Update
A successful French country dance had been held on 14 April.
Hall Maintenance
Mike Hermitage and Mike Calvert offered to organise a session with scaffolding spraying the west wall.
Treasurer’s Report
It was decided to continue with the existing cheque signatories.
It was decided to pay the PVS licence of £88.13.
The auditor’s comments were noted on the need to have a formal agreement in writing with the Playing Field Trustees regarding the loan of £1700.
Other Business
The outside notice board needed relining with a soft material.
The Welcome Pack needed updating. The next Newsletter might welcome new residents and explain how the Newsletter was delivered 3 times a year.
Bruce suggested that the stage could be stored away from the hall and give more room in the storage room.
The meeting closed at 8.01pm
