CYNGOR CYMUNED HENLLANFALLTEG
HENLLANFALLTEG COMMUNITY COUNCIL
Minutes of the Community Council meeting held in the Millennium Hall, Llanfallteg on Wednesday, 14 November 07 at 7 pm
Present at the meeting:
Mr G Carpenter – Chairman, Mrs M Scholfield, Mrs J Thomas, Mr C Mortlock, Mr J Spencer, Mr D King, County Councillor Jimmy Morgan and one member of the public
1. Apologies for absence – Emma Allum. David King arriving late.
The Chairman also read out Mrs Allum’s letter of resignation – Clerk to action
2. Declarations of interest – The Clerk
3. Confirmation of minutes of past meetings held on:
12 Sep 07
03 Oct 07 (to be amended)
17 Oct 07 (to be amended)
The above minutes were confirmed, amended and signed by the Chairman
4. Correspondence received:
a. CCC – Licensing Policy Statement Licensing Act 2003 Passed to DK. (Response date 02 Nov 07) GC to respond as per email 22.10.07 Routine review – GC responded
b. CCC – Questionnaire to be filled in on Highway Maintenance - Actioned
c. CCC – Crime & Disorder in Carmarthenshire (response date 22 Nov 07) – actioned
d. Dyfed Powys Police Auth. – Community Consultative Forum, dates of public meetings – nearest for us is Thu 22 Nov at 7pm at Llanion Park, Pembroke Dock – Clerk to ask DK if he can attend
e. CCC – Local Health Board Joint Commissioning Team – Carms Joint Commissioning Strategy for Health, Social Care and Housing for the over 65’s 2008 – 2011. On-line document. Comments & opinions invited by 18 Jan 08. Clerk to forward website address. CM to action and email his remarks
f. Macmillan Cancer Support, Gorseinon Hospital – request for a donation - Noted
g. Simon Hart, Welsh Conservatives – request to attend a meeting – Noted, Clerk to action
h. CCC – Planning – re: Erection of a wooden building/dwelling at Llwyn Du, Henllan Amgoed, Whitland. Letter refers to our correspondence and that the matter will now be investigated to ascertain whether a breach of planning control has occurred. In response to our letter 22 Oct 07. Noted
i. CCC Head of Planning. Appeal Decision on Land part of Swn yr Afon, Llanfallteg –
Appeal dismissed by Inspector
5. Correspondence received – for action
a. Welsh Assembly – Draft Risk Reduction Action Plan 08/09 Mid & West Wales Fire & Rescue Service (Response date 20 Dec 07) CM had prepared draft response and read out his remarks to the meeting. All were in agreement – Clerk to send response
6. Matters brought forward from previous meetings
i. First time sewerage scheme application – GC provided an update and report from Faber Maunsell, consulting engineers for DCWW. Scheme has been rejected. GC to make notes and circulate. Clerk to arrange for a community meeting to explain the process to the public
ii. Fly Tipping – GC provided update. Landowner appreciates concerns over site and will take necessary action to clear
iii. Amendment to Standing Orders – re: nominee to respond to a document deadline – DK provided amendment
iv. Procedural issues – the following issues were discussed and proposals noted -
- the Clerk is given authority to filter correspondence and table correspondence at meetings that is only considered relevant to the business of the council;
- when public consultations are received, a council member is nominated to take a lead on reviewing the content of the consultation, providing a briefing to the council and preparing a draft response;
- Clerk to confirm amendments/revisions to planning applications prior to presentation of correspondence at Council meetings;
- Council meetings are rescheduled from once every other month to once every six weeks;
- the Community Council makes donations only to named charities that would benefit the community and are agreed by the Council at the AGM each year. (proposals for the remainder of this year are Cardi Bach, Llanfallteg Playing Fields, Llanfallteg Community Association and Wales Air Ambulance)
v. Construction of a complaints procedure – EA to present a procedure for discussion
and acceptance. Noted provides a start point, revisions to be made. GC to action.
b/f at next meeting
vi Consultation of electoral boundaries – GC provided clarification of recent consultation – Proposals noted
7. Finance –
a. Balance of current & reserve accounts – Current a/c = £700.93. Reserve a/c = £674.70
b. Review of Clerk’s Contract of employment – Clerk left the room whilst matter was discussed. Proposals were made
c. Clerk’s salary & expenses May 07 – Nov 07 – request for payment – Approved and actioned
d. Precept 2008/09 – Clerk’s precept proposal was noted. Contingency plan required – Clerk to update table and email to all
e. Community Project bids – for review. Clerk provided summary of bids received. It was agreed with County Councillor Jimmy Morgan to donate £1,300 to the Playing Field and £700 to the History Society
8. Highways
i. Road Drainage – update – Work completed. Clerk to send letter of thanks to CCC
ii. Traffic Calming Measures – no update had been received from John McEvoy. JM was asked to talk to him as a matter of urgency
9. Rights of Way – update email had been received from Dan Pearce of CCC on 13 No 07. Progress was patchy – some landowners had been contacted with contractors/machinery reported to be available in January. Councillors felt there was some progress and some work to be carried out. Clerk to action
10. Feedback from Taf Myrddin meeting 23 Oct 07 -
GC and DK reported that it was a very interesting and informative meeting.
A draft document Feeling Fine was produced for which comments were requested. Response lead – MS
DK raised concern over poor standard of maintenance at amenity sites within the County. GC raised issue of local action on climate change and potential for renewable energy projects in the community.
Kate Thomas of Community Safety Partnership gave general good talk. GC to contact her with regards speeding issues.
11. Matters for discussion
Funding on ROW – Uncertainties were expressed about ROW grant funding. A format plan
was needed for expenditure in the community before Christmas for GC to submit to Emma
Rees. ROW sub committee meeting to be arranged by DK.
Meeting closed – 9.45 pm
